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Heart of Rock Farm
 Services & Pricing - Wedding & Major Event Hosting 

2019 MAJOR EVENT HOSTING:  What's Included when we host your wedding, concert, corporate event, show or other major event at Heart of Rock Farm?

* Access to the Onion Barn Reception Hall for your event; and access to the exterior of the old red barn and other outdoor areas for photos.

* In good weather, access to the north lawn with lots of room for lawn games and outdoor activities. 

* Wedding Pavilion with rustic bench seating for your ceremony, weather permitting.  The Pavilion faces Mt. Hood and frames the mountain between its posts. 

* In cold weather (or if it rains on your wedding day), we’ll set up a cute indoor chapel for the ceremony.    

* Table Seating (tables and chairs) for up to 150 people in the warmer months or 120 in the off-season (Nov-Apr).  No need to set up tables & chairs or take them down afterward (unless some are used outdoors).  We’ll set them up for you before you arrive.    

* Linens for the tables we provide.  (We're working on resources for upgraded table linen options.  Be sure to ask if you're interested.)

* Access to our huge supply of vintage/rustic props and decor. 

* Catering prep area (not a full kitchen).  Hire a caterer or choose to self-cater.

* Rustic wine-barrel-&-plank-top buffet table.   

* Rustic wine barrel-themed cake table and dessert area. 

* Harley Davidson/Rock & Roll-themed wall (with a burlap draw curtain in case  it doesn’t suit your style). 

* 10-foot bar with double-tap kegerator and two wine refrigerators.  Have your alcohol catered or bring your own. (See our Alcohol policy).

* Air conditioned Bride's Room with private bathroom (for weddings only).

* Air conditioned "Bunk House" (Groom’s Room) in the Old Red Barn (for weddings only).

* Huge dance floor:  Up to 28-ft x 55-ft (1,540 sq ft).  (The size of the dance floor depends upon the number of tables needed.)

* Space for a band or DJ near the dance floor with excellent power support and good acoustics.  

* Large disco/mirror ball above the dance floor.  

* Giant lighted “LOVE” letters in the overhead display loft.

* Lighted overhead display stage to decorate as you please.

* Large screen TV for slide show. 

* Point-&-shoot digital cameras for guests' use (indoor use only).  We'll put the photos on your thumb drive for you at the end of the night.

* In good weather, photos with Harvey, our antique 1951 2-ton flatbed hay truck. 

* Use of the fire pit, which is encircled by hay bale seating during the warmer months.  Blankets cover the hay bales for comfort.  Edison-style bare bulb lighting adds ambiance in the evening.

* 3-stall luxury-style bathroom trailer with porcelain fixtures, flush toilets, running water, beautiful interior, heat/air conditioning, and music.  

* If your photographer is brave, we can put him/her 34 feet in the air for a group shot of your wedding party and guests (via Long Tall Sally, our crane truck).  (Weather permitting.) 

* Planning Assistance:  We help you along the way.  After working though our planning worksheets and "Helpful Hints" lists, you'll meet with our Venue Coordinator to:
   -- budget your on-site time and create a venue-oriented Day-Of timeline,
   -- plan for your outside vendors' needs, 
   -- plan the best use of venue space and consider decorating options, and

   -- choose rustic props from our warehouse to use in your decor plan, especially for your centerpieces.  

* On-site attendant during rehearsal and throughout the event.

* We don’t require that you use specific vendors (catering, florals, music, photography, etc).  Choose your own or we can recommend pros who’ve worked here before and provided an excellent service. 

* We only host one major event per weekend, so in many cases you have the option of scheduling part of your set-up time on the same day as rehearsal.

* The barn is insulated and heated, perfect for off-season weddings.  For comfort during hot weather, we have excellent wind flow throughout the building, which formerly served as a drying barn.  Large overhead circulating fans draw the heat up and out in the summer or push it back down during the winter.   

* Included with the 12-hour package:  A personalized gift from Rustic Impressions, etched with your names and wedding date.

(For parties, dances, or other small-scale events that don't require this level of support, see our Smaller Events page.)

Wedding & Major Event Hosting Rates

 
For WEDDINGS we recommend the 12-hour package.  For most couples that allows enough time for rehearsal (on a different date), set-up & decorating, photos, the event itself, and clean-up.  However, if you NEED more than 12 (because of elaborate decorating plans or on-site barbecuing, for example), we offer a really good rate on additional time.

SUMMER SEASON (June thru September / best weather)

Friday, Saturday or Sunday (12 hour minimum during this season)

12-hour package:  $2,999 

 - additional time available $125/hr

 

EDGE-OF-SUMMER SEASON (May & October / decent weather)

Friday, Saturday or Sunday (min. 4 hrs)

$280 per hour, or

12-hour package:  $2,799 (12 hrs for the price of 10)

 - additional time available $125/hr

OFF SEASON (November thru April / colder weather)

Friday, Saturday or Sunday (min. 4 hrs)

$250 per hour, or

12-hour package:  $2,499 (12 hrs for the price of 10)

 - additional time available $125/hr

Optional Add-Ons
If we host your event at Heart of Rock Farm, you can add other services offered by Heart of Rock DJ and Parson Phil at a considerable discount over what we charge if we were working outside of our own facility.

AVAILABLE OPTIONS 

In-House DJ Service Bring in your own DJ or add Heart of Rock DJ (DJ Lisa) to your contract.  Check the DJ Services pages to see what's included.  (Minimum $450.)  (Lisa has 18+ years experience as a wedding DJ.  Check the DJ Services page for details.) 

DJ Service with Full Event Hosting:  $850
(discounted from $1250 when we DJ somewhere else.  See the mobile DJ package.)

DJ Service for shorter/hourly events (in-house):  $450-$850
depending on what you need
.

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Wedding OfficiantOur own Parson Phil is available to conduct your ceremony.  Rehearsal is included.  
 
$295
if we host your wedding
Or...if you've invited an inexperienced friend to conduct your ceremony, Parson Phil is available to provide coaching for $100
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PA System for a DIY/IPOD Ceremony & Reception (or other event):  Connect your IPOD or laptop to our sound system. Your music attendant will manage music and volume from your device and will not have direct access to the sound equipment controls. (Music files must be stored on your device, not streamed.) Microphone included for announcements.  Dance floor/disco lighting is also included in this package.  (This options keeps you from having to rent, transport and set up your own PA system, microphone and lighting.)

$175

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DJ'd Ceremony & PA System for a DIY/IPOD Reception:  During the planning phase, our DJ will help you plan the ceremony's order of events and music.  During the event, our DJ will provide music for the ceremony, manage the mics, and coordinate the procession.  After the ceremony, connect your IPOD or laptop to our sound system.  Your music attendant will manage reception music and volume from your device and will not have direct access to the sound equipment controls.  (Music files must be stored on your device, not streamed.)  Microphone included for announcements, plus two lapel mics for the ceremony.  Dance floor/disco lighting is also included in this package.  (This options keeps you from having to rent, transport and set up your own PA system, microphones and lighting.  It also provides a smooth, effortless ceremony procession.)  

$350

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Photo Booth:  Open-style photo booth with props.  75-100 prints, including a customized print background personalized with your message.  Fun for everyone, and perfect for creating keepsakes for yourself and your guests.  You'll get a digital copy of all photo files to take home.  (This is an excellent way to keep guests entertained during the cocktail hour while you are away taking wedding photos.)

$295
if we host your event

Quantity of prints can be increased for an additional fee.

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Table SettingsChina table settings are available for groups of up to 150.  Includes vintage-style mismatched china, flatware, water goblets or handled mason mugs, and cake plates if needed. 

Option:  Clear-glass dishes (instead of china) are available for groups up to 100 people.

Dinner plates can be staged at the buffet table for rustic efficiency, or you can set your tables for an elegant touch. 

You bus, we wash.

$10 per table-of-8 (minimum $60)

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(Most of these services are also available for off-site events but on a different pricing schedule.  See our Services and Pricing pages for more information.)

Call us to schedule a vist:

We'd love to show you around and talk to you about your event.  We also host dances at Heart of Rock Farm about once a month, so be sure to ask about that.  It gives you a chance to see the building full of people and try out the dance floor. 

DJ Lisa:  (503) 309-0318
Parson Phil:  (503) 313-2872
 Available Dates 

Is my date open?

2018:  

Fully booked for 2018 

2019:  

One or more weekends open in January, February, March, June, July, November & December.

(April, May, August, September & October are fully booked.)

(Use the form below to inquire.)

2020:  

Conducting tours and accepting soft reservations for all months.  Contracting for 2020 will begin in Spring 2019.

(Use the form below to inquire.)

 Heart of Rock Events 
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    Heart of Rock DJ / Heart of Rock Farm
    19270 SW Pacific Hwy | Sherwood, OR 97140 | PH: 503-309-0318