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Heart of Rock Farm
 Services & Pricing - Smaller Event Hosting 

HOSTING FOR SIMPLER EVENTS:  What's Included when you host your party, dinner or other simple event at Heart of Rock Farm?

* Access to the Onion Barn Reception Hall.

* In good weather, access to the north lawn, with lots of room for lawn games and outdoor activities.

* 12x12 pavilion with bench seating for simple performances or speeches (outdoors).  

* Table Seating (tables and chairs) for up to 150 people in the warmer months or 120 in the off-season (Nov-Apr).  No need to set up tables & chairs or take them down afterward (unless some are used outdoors).  We’ll set them up for you before you arrive.    

* Catering prep area (not a full kitchen).  Use our house caterer, hire an outside caterer or choose to self-cater.

* 10-foot bar with double-tap kegerator and two wine refrigerators.  Have your alcohol catered or provide your own. (See our Alcohol policy).

* Rustic wine-barrel-&-plank-top buffet table.   

* Huge dance floor:  Up to 28-ft x 55-ft (1,540 sq ft).  (The size of the dance floor depends upon the number of tables needed.)

* Space for a band or DJ near the dance floor with excellent power support and good acoustics.  

* Huge disco/mirror ball above the dance floor.  

* Large screen TV for slide show or presentations. 

* Lectern (without mic).

* Use of the fire pit, which is encircled by rustic bench seating during the warmer months.  Edison-style bare bulb lighting adds ambiance in the evening.

* 3-stall luxury-style bathroom trailer with porcelain fixtures, flush toilets, running water, beautiful interior, heat/air conditioning, and music.  The waiting area is covered.

* Meet with our Venue Coordinator to:
   -- budget your on-site time,
   -- plan for your outside vendors' needs, and
   -- plan the best use of venue space. 

* On-site attendant throughout the event.

* We don’t require that you use specific vendors (catering, music, etc).  Choose your own or we can recommend pros who’ve worked here before and provided an excellent service. 

* The barn is insulated and heated, perfect for off-season events.  For comfort during hot weather, we have excellent wind flow throughout the building, which formerly served as a drying barn.  Large overhead circulating fans draw the heat up and out in the summer or push it back down during the winter.   

* This package includes four hours for your event plus two hours for set-up/clean-up (6 hrs onsite).  Additional time is $125-150 per hour, if needed, depending on the season. 

(For weddings, productions, concerts, large corporate events and other larger-scale events that require significantly more time and support, see our Weddings & Major Events page.)

Simple-Event Hosting Rates

 Rates are based on a four-hour event, with one hour for set-up and one hour for take-down/clean up.  (So a four-hour event would involve up to six hours onsite.)  

(For CELEBRATIONS OF LIFE we recommend comparing the Major Event and Simple Event inclusions to see which better suits your needs. Please call Lisa if you need help sorting though it.)

WARMER SEASON (May thru October) 

(Due to the busy wedding season, there is typically little or no availability for simple events from June through September.)  

If available:  4-Hour event with 2-hrs set-up/clean-up (6 hrs onsite):  $1,500

additional time:  $150/hr

COOLER SEASON (November - April)

4-Hour event with 2-hrs set-up/clean-up
(6 hrs onsite):  
$1,200

additional event hours:  $125/hr

Optional Add-Ons
when you host your event at Heart of Rock Farm, you can add other services offered by Heart of Rock DJ and Parson Phil at a considerable discount over what we charge if we were working outside of our own facility.  In addition, our amazing house caterer, Erin at Flour Power Catering, offers special pricing for events held here.

Al a carte options:

House Catering Hire your own caterer our use our in-house services.  Catering provided by Flour Power Catering.  Special menu and pricing for events at Heart of Rock Farm.  

25In-House Pro DJ Service Bring in your own band or DJ, or add Heart of Rock DJ (DJ Lisa) to your contract.  (Lisa has 20+ years experience as an event DJ.) 

  $500 - $900
depending on length of event and other details.
(Ask for a quote.)

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PA Hook-Up:  Connect your IPOD or laptop to our sound system.  Your music attendant will manage music and volume from your device and will not have direct access to the sound equipment controls.  (Music files must be stored on your device, not streamed.)  Microphone included for announcements.  Dance floor/disco lighting is also included.  (This option keeps you from having to rent, transport and set up your own PA system, microphone and lighting.)

$200

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Memorial and Remembrance ServicesOur own Parson Phil is available to conduct your service. 
 
$325
 
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Photo Booth:  Open-style photo booth with props.  75-100 prints, including a custom print background, personalized with your message.  Fun for everyone, and perfect for creating keepsakes for yourself and your guests.  You'll get a digital copy of all photo files to take home.  

$350
Quantity of prints can be increased for an additional fee.

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Table Linens:  Tablecloth & runner or topper $12 per table 
                            Napkins (8 per table) $3 per table

 

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Table SettingsVintage-style mismatched china (or elegant clear glass) table settings are available for groups of up to 150.

   A:  Dinner plate & silverware, and dessert plate & fork (if needed):  $10 per table of 8
   B:  Salad or appetizer plates & forks:  $2 per table of 8 (china only)
   C:  Wine glasses (etched with romantic phrases) or Mason mugs:  $2 per table of 8
   D:  Gold-tone chargers:  $3 per table of 8

Dinner plates can be staged at the buffet table for rustic efficiency, or you can set your tables for an elegant touch. 

You bus, we wash.

 (minimum $60)

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(Most of these services are also available for off-site events but on a different pricing schedule.  See our Services and Pricing pages for more information.)

Call us to schedule a vist:

We'd love to show you around and talk to you about your event.  We also host dances at Heart of Rock Farm about once a month, so be sure to ask about that.  It gives you a chance to see the building full of people and try out the dance floor. 

DJ Lisa:  (503) 309-0318
Parson Phil:  (503) 313-2872

Pandemic Update

Wedding planning is a major challenge for all right now, but we're moving forward with confidence.  We've rescheduled or adapted most of our summer events and might need to reschedule some more, which will mean fewer available dates in 2021.  At this point, though, our current clients have to be our first priority. 

Washington County is in Phase 1 so Local Gatherings are limited to 50 people.  Since we're now grouped with Multnomah and Clackamas counties, we can't predict when the county will move to Phase 2.  With Phase 2 we'll be able to again host our normal limit of 150 guests in the summer and 120 in winter.  In the meantime we have a couple of open dates for shorter/smaller events this year.  Check the Is My Date Open panel for availability. 

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Continued...

We're booking for those dates as well as 2021, and still conducting tours by appointment.  Limit of 2 adult participants for the on-site tour, but you're welcome to use Facetime or another program to include others virtually.  We're practicing appropriate safety precautions before, during and after visits. 

Barn Dances are on hold until things settle down.

We're always available by email, phone or text.  If you have a question, please don't hesitate!

Hang in there folks.  This has been a tough time for the wedding industry and especially 2020 wedding couples, but we'll get through this together!

 Available Dates 

- Is my date open?

2020: 

Sept 26th 

Oct 17th & 24th

Nov 7th, 21st & 28th

Dec 12th & 19th

2021:  

Jan-Mar:  most Saturdays 

Apr-Aug: no availability

Sep 11th or 25th

Oct: no availability 

Nov-Dec: most Saturdays

(Use the form below to inquire.)

 Heart of Rock Events 

Next Barn Dance at
Heart of Rock Farm

* On hold until winter

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    Heart of Rock DJ / Heart of Rock Farm
    19270 SW Pacific Hwy | Sherwood, OR 97140 | PH: 503-309-0318