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Heart of Rock Farm
 Services & Pricing - Smaller Event Hosting 

2019 HOSTING FOR SMALLER EVENTS:  What's Included when we host your party, shower, or other simple event?

* Access to the Onion Barn Reception Hall.

* In good weather, access to the north lawn, with lots of room for lawn games and outdoor activities. 

* Table Seating (tables and chairs) for up to 150 people in the warmer months or 120 in the off-season (Nov-Apr).  No need to set up tables & chairs or take them down afterward (unless some are used outdoors).  We’ll set them up for you before you arrive.    

* Catering prep area (not a full kitchen).  Hire a caterer or choose to self-cater.

* 10-foot bar with double-tap kegerator and two wine refrigerators.  Have your alcohol catered or provide your own. (See our Alcohol policy).

* Rustic wine-barrel-&-plank-top buffet table.   

* Huge dance floor:  Up to 28-ft x 55-ft (1,540 sq ft).  (The size of the dance floor depends upon the number of tables needed.)

* Space for a band or DJ near the dance floor with excellent power support and good acoustics.  

* Huge disco/mirror ball above the dance floor.  

* Large screen TV for slide show or presentations. 

* Lectern (without mic).

* Use of the fire pit, which is encircled by hay bale seating during the warmer months.  Blankets cover the hay bales for comfort.  Edison-style bare bulb lighting adds ambiance in the evening.

* 3-stall luxury-style bathroom trailer with porcelain fixtures, flush toilets, running water, beautiful interior, heat/air conditioning, and music.  

* Meet with our Venue Coordinator to:
   -- budget your on-site time,
   -- plan for your outside vendors' needs, and
   -- plan the best use of venue space. 

* On-site attendant throughout the event.

* We don’t require that you use specific vendors (catering, music, etc).  Choose your own or we can recommend pros who’ve worked here before and provided an excellent service. 

* The barn is insulated and heated, perfect for off-season events.  For comfort during hot weather, we have excellent wind flow throughout the building, which formerly served as a drying barn.  Large overhead circulating fans draw the heat up and out in the summer or push it back down during the winter.   

* This package includes four hours for your event plus two hours for set-up/clean-up (6 hrs onsite).  Additional time is $125-150 per hour, if needed, depending on the season. 

(For weddings, productions, concerts, large corporate events and other larger-scale events that require significantly more time and support, see our Major Events page.)

Smaller-Event Hosting Rates

 
Rates are based on a four-hour event, with one hour for set-up and one hour for take-down/clean up.  (So a four-hour event would involve up to six hours onsite.)  

WARMER SEASON (May thru October) 

Friday, Saturday & Sunday (Due to the busy wedding season, there is typically little or no availability for smaller events from June through September.)  

If available:  4-Hour event with 2-hrs set-up/clean-up (6 hrs onsite):  $1,200

additional time:  $150/hr

COOLER SEASON (November - April)

Thursday, Friday, Saturday or Sunday

4-Hour event with 2-hrs set-up/clean-up
(6 hrs onsite):  
$950

additional event hours:  $125/hr

Optional Add-Ons
If we host your event at Heart of Rock Farm, you can add other services offered by Heart of Rock DJ and Parson Phil at a considerable discount over what we charge if we were working outside of our own facility.

AVAILABLE OPTIONS 

In-House Pro DJ Service Bring in your own band or DJ, or add Heart of Rock DJ (DJ Lisa) to your contract.  (Lisa has 18+ years experience as an event DJ.) 

  $450 - $850
depending on length of event and other details.
(Ask for a quote.)

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PA Hook-Up:  Connect your IPOD or laptop to our sound system.  Your music attendant will manage music and volume from your device and will not have direct access to the sound equipment controls.  (Music files must be stored on your device, not streamed.)  Microphone included for announcements.  Dance floor/disco lighting is also included.  (This option keeps you from having to rent, transport and set up your own PA system, microphone and lighting.)

$175

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Memorial and Remembrance ServicesOur own Parson Phil is available to conduct your service. 
 
$295
 
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Photo Booth:  Open-style photo booth with props.  75-100 prints, including a custom print background, personalized with your message.  Fun for everyone, and perfect for creating keepsakes for yourself and your guests.  You'll get a digital copy of all photo files to take home.  

$295
Quantity of prints can be increased for an additional fee.

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Table Linens:  $8 per table without napkins, or $10 per table with napkins. 

$8-$10
per table

(We're working on some resources for upgraded table linen options.  Be sure to ask if you're interested.)
 

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Table SettingsChina table settings are available for goups of up to 150.  Includes vintage-style mismatched china, flatware, water goblets or mason mugs with handles, and dessert plates if needed. 

Option:  Clear-glass dishes (instead of china) are available for groups up to 100 people.

Dinner plates can be staged at the buffet table for rustic efficiency, or you can set your tables for an elegant touch. 

You bus, we wash.

$10 per table-of-8 (minimum $60)

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(Most of these services are also available for off-site events but on a different pricing schedule.  See our Services and Pricing pages for more information.)

Call us to schedule a vist:

We'd love to show you around and talk to you about your event.  We also host dances at Heart of Rock Farm about once a month, so be sure to ask about that.  It gives you a chance to see the building full of people and try out the dance floor. 

DJ Lisa:  (503) 309-0318
Parson Phil:  (503) 313-2872
 Available Dates 

Is my date open?

2019:  

One date left in Nov & 2 in Dec

(Use the form below to inquire.)

2020:  

Winter/Spring:  Dates available in Mar and May. (Jan, Feb & Apr are full.)

Summer:  One opening in Jun. (Jul & Aug are full.)

Fall:  One opening in Sep.  3 each open in Oct & Nov. 

Winter:  2 open in Dec.

(Use the form below to inquire.)

 Heart of Rock Events 

Next Barn Dance at Heart of Rock Farm
(click the image for details)

* Jan 19
* Feb 9
* Mar 9

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We'd love to hear from you!
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    Heart of Rock DJ / Heart of Rock Farm
    19270 SW Pacific Hwy | Sherwood, OR 97140 | PH: 503-309-0318