Option D-1: Set-Up & Decorating Services

~ $550

Description: Setting up and decorating using a combination of the venue’s and the client’s décor, props & supplies, according to the final decorating plan. This greatly reduces the number of assigned volunteers needed and frees the couple to enjoy their pre-wedding experience.

Hours: Up to 6 hours, including 2 hours on rehearsal/early setup day and up to 4 hours on wedding day, beginning at the time contracted for the venue (+ an hour for planning).

THIS SERVICE INCLUDES:

• Phone calls & emails, as needed
• Attending the venue planning meeting with the couple and helping to develop the décor plan
• Working with the couple to create an organized packing list of items to be dropped off at rehearsal
• Receiving and inventorying the dropped-off supplies and décor to ensure nothing was forgotten
• Decorating the guest tables (i.e. centerpieces).  [Floral arrangements must be pre-made, or at least pre-bundled for transfer to our vases.]
• Setting tables (if using china) or staging dishware at the buffet table
• Folding and staging the napkins, either at the guest tables or at the buffet, according to the décor plan
• Setting up/staging other décor areas, such as the Gift Area, Memorial Table, Candy Bar, Photo Displays, Favors, and Kids’ Table, according to the décor plan
• Setting up the non-alcoholic beverages (i.e. placing canned/bottled beverages on ice, making coffee, setting out cups and napkins, etc.)
• Delivering wedding-day ice, based on the décor plan (ice budget required*) [Client provides rehearsal day ice, if needed]
• Decorating the wedding pavilion and setting up other ceremony-area décor and supplies
• Resolving décor-related problems that arise during the set-up stage

* Ice Budget Details:  An Ice Budget will be set during venue planning and added to your invoice.  The amount will be determined by the estimated amount of ice you might need, based on your food and beverage plan and current local ice prices.   The Day-of Coordinator will use these funds to purchase and deliver your event-day ice, saving you that extra chore on an already-busy day.  [You will be responsible for bringing rehearsal-day ice, if needed.]  Unused funds will be reimbursed to you after the event.  If the Ice Budget doesn't cover the amount of ice needed, you will be billed after the event for the difference.  

THIS SERVICE DOES NOT INCLUDE:

• Responsibility for clients’ misplaced or damaged items
• Responsibility for loss or damage caused by clients, wedding party, vendors and guests
• Floral arranging
• Setting up cultural-specific or religious-specific displays with which the Decorator is not familiar (the Decorator can assist, however)
• Food handling, except for setting up the non-alcoholic beverages

Option D-2: Day-of Coordination 

~ $600*

Description:  Day-of coordination support, which frees the couple, family and wedding party to relax and enjoy the day. This service also reduces the number of assigned volunteers needed.

Hours: Up to 9, including 1 hour rehearsal & up to 8 hours on wedding day, beginning three hours before the ceremony and finishing at the end of the reception (+ a meeting to review the timeline).

THIS SERVICE INCLUDES:

• Phone calls & emails, as needed
• Phone or in-person meeting with the couple to review the overall timeline (following or during the venue planning meeting)
• Assistance with developing a ceremony & reception timeline if your DJ is not creating one for you
• Conducting the rehearsal and working with the DJ to adjust the plan, if needed
• Re-confirming arrival times with scheduled vendors during the week prior to the event. (Client must provide contact information for all vendors in advance.)
• Greeting and orienting vendors; serving as liaison between vendors and the couple; distributing client-provided payment & gratuity envelopes to vendors, if applicable
• Providing guidance and oversight to the volunteers tasked with setting up and decorating; resolving unexpected issues
• Providing support to the couple, as needed. For example: distributing corsages & boutonnieres; final check of makeup, hair & dress; making sure bouquets, rings and vows are in-hand; bustling the dress; reminding the couple to take breaks and eat; delivering messages on behalf of the couple, etc.)
• Managing the ceremony procession
• Helping elderly guests move their chairs back to the tables, as needed (if ceremony is indoors)
• Problem-solving, as needed, throughout the event
• Managing the reception timeline and making announcements if needed.
  *($50 additional charge if no professional DJ or if DJ does not manage the timeline)
• Bussing tables and keeping trash cans emptied throughout the event
• Refilling the non-alcoholic beverages, as needed
• Cutting/serving the cake if service is not provided by the caterer
• Assisting the person responsible for transporting cards and gifts with transferring the items to that person's car during the final hour of the reception (or earlier)
• Reminding wedding party to pack up bride's and groom's personal items prior to departure
• Facilitating the formal exit
• Being prepared with a wedding day emergency kit

THIS SERVICE DOES NOT INCLUDE:

• Responsibility for clients’ misplaced or damaged items
• Responsibility for loss or damage caused by clients, wedding party, vendors and guests
• Managing cultural-specific or religious-specific activities with which the Coordinator is not familiar (the Coordinator can assist, however)
• Food handling, except for refilling the non-alcoholic beverages & cutting/serving cake, as needed
• Any type of security services
• Parking Services and Fire Safety (options available)
• Managing music if using one of our DIY Music options.  You will still need to appoint a music attendant.

Option D-3:  Clean-up Services x

~ $200

Description:  Packing up and cleaning up, allowing the couple, family & wedding party to depart very shortly after the reception ends.  

Hours: 2 hours, beginning at the end of the event (an hour before the venue closes).   The coordinator will remain onsite up to an hour after the venue closes to complete cleanup duties.)

THIS SERVICE INCUDES:  

• Packing up the client’s décor and supplies
• The client may either leave someone behind to retrieve the packed-up items ~or~ schedule a brief pickup time for the following day.

Note: Clients and wedding party are responsible for packing their own personal items (toiletries, clothing, etc.). Personal items, cards & gifts, and food leftovers must be taken home the day of the event.

• Cleaning up after the event
• Managing the Clean-Up Checklist and turning the completed checklist in to the Venue Manager

THIS SERVICE DOES NOT INCLUDE: 

• Responsibility for clients’ misplaced or damaged items
• Responsibility for loss or damage caused by clients, wedding party, vendors and guests
• Packing personal items such as clothing, makeup, etc.
• Excessive cleanup. This package does not relieve the client of responsibility for damage, or excessive cleanup (requiring more than two hours time), including fees for cigarette butts found outside the designated ashtrays or clean-up of bodily fluids.

Option D-4: Combined Services 

~ $1,150

Description: A combination of all three of the individual packages (Setup & Decorating, Day-Of Coordination, and Clean-up services).

Hours: Up to 13 hours, including 2 hours during rehearsal/early setup and up to 11 hours on wedding day, beginning at the time contracted for the venue and ending an hour after the venue closes.  (+ planning time)

THIS SERVICE INCUDES:  

• As described in the individual service options

THIS SERVICE DOES NOT INCLUDE:

• As noted in the individual service exclusions